How to Take Minutes at Board Meetings

The recording of minutes from board meetings is vital to record what the board has accomplished. Minutes should contain details of discussions and decisions, plus resolutions and action items that have been adopted.

A board secretary must take minutes accurately and impartially. Even if the board has discussions on controversial subjects, a fair and factual report is required to safeguard the business from any legal issues that could result.

Directors should be provided with draft minutes of the meeting for initial review and corrections before they are approved by the chair. A second draft, which has been approved by the chair, may be sent to any director who want to conduct any additional work before making the final minutes.

It’s also important to include the attendance of each director in the meeting, as well as any attendees who are present but aren’t involved in decision making. This ensures that any disagreements or remarks are not ignored or left unnoticed.

If you’re dealing with a specific agenda item take note of the order in which it was discussed. This will make it easier for an upcoming meeting to follow up on any changes.

As the person responsible for taking minutes, it’s crucial that you bring all necessary materials to the meeting. Bring a notebook, pen, power cable, and pen. You should also have a backup device in case your primary device malfunctions or your pen isn’t working.

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